Part Time Resource Coordinator
Laguna Beach, CA Laguna Beach, CA Part-time Part-time $25 - $27 an hour $25 - $27 an hour 1 day ago 1 day ago 1 day ago About us:
Pacific Sotheby's International Real Estate, a prestigious luxury real estate company, is currently in search of a part-time Resource Coordinator based in Laguna.
This role will also involve travel to our offices within Orange County to provide essential coverage when required.
As a Resource Coordinator and integral part of our team, you will be the first point of contact for all our valued clients, employees, and real estate agents in our offices.
Acting as a brand ambassador, your in-person role is pivotal in enhancing the overall office and client experience, fostering a welcoming environment, ensuring smooth, seamless operations of the office on a day-to-day basis.
Responsibilities Efficient Office Operations:
Execute office opening and closing procedures.
Mail and Package Management:
Receive, distribute, and manage all incoming and outgoing packages for employees and agents.
Phones:
Answer Multi-Line Phones and redirect as needed.
Supply Management:
Order office supplies as needed to ensure a well-equipped workspace.
Brand Ambassador:
Act as our brand ambassador, creating a warm and inviting atmosphere for clients and agents.
Greet walk-ins kindly and assist as needed.
Ancillary Services:
Perform admin/reporting duties related to ancillary services capture rate.
Window Displays:
Ensure window displays and brochures are relevant and presentable.
Agent Support:
Assist real estate agents with various requests and requirements, such as creating Marketing Service Packets, Listing Presentations, templated Flyers, and more.
Agent Training:
Facilitate agent onboarding and offboarding processes.
Train agents on apps and tools to focus on maximizing efficiency and resource utilization.
Listing Management:
Monitor office MLS listings, ensuring accurate alignment including status changes, listing details, photos and complete the tasks associated with each listing.
Monitor all active and pending listings to ensure the listing matches the MLS listing, update and coordinate as needed.
Marketing Material Management:
Order, print, invoice agents, bind marketing materials (Marketing Service Packets, Listing Presentations, Flyers etc.
) manage marketing inventory supplies weekly.
Interdepartmental Liaison:
Serve as a liaison between departments, fostering collaboration between sales associates and the corporate office.
Support agents and other team members throughout the company.
Confidentiality:
Safeguard electronic and physical copies of sensitive and confidential information.
Professionalism:
Perform all responsibilities with a high degree of accuracy, quality, and professionalism.
Event Promotion:
Support and promote local, company-wide, and office events.
Team Collaboration:
Attend and actively participate in office and company-wide meetings/events as needed.
Flexibility:
Be willing to assist other offices as required, maintaining a positive and welcoming demeanor.
Skills:
Experience in real estate, title and mortgage experience is preferred.
Strong customer service and troubleshooting skills.
Basic knowledge of Marketing and Design Proficient in MS Office.
Excellent oral and written communication skills Strong attention to detail Diligent work Ethic and positive team attitude High degree of resourcefulness, flexibility and adaptability.
Ability to manage and prioritize multiple tasks and projects.
Job Type:
Part-time Pay:
$25.
00 - $27.
00 per hour Schedule:
8 hour shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Pacific Sotheby's International Real Estate, a prestigious luxury real estate company, is currently in search of a part-time Resource Coordinator based in Laguna.
This role will also involve travel to our offices within Orange County to provide essential coverage when required.
As a Resource Coordinator and integral part of our team, you will be the first point of contact for all our valued clients, employees, and real estate agents in our offices.
Acting as a brand ambassador, your in-person role is pivotal in enhancing the overall office and client experience, fostering a welcoming environment, ensuring smooth, seamless operations of the office on a day-to-day basis.
Responsibilities Efficient Office Operations:
Execute office opening and closing procedures.
Mail and Package Management:
Receive, distribute, and manage all incoming and outgoing packages for employees and agents.
Phones:
Answer Multi-Line Phones and redirect as needed.
Supply Management:
Order office supplies as needed to ensure a well-equipped workspace.
Brand Ambassador:
Act as our brand ambassador, creating a warm and inviting atmosphere for clients and agents.
Greet walk-ins kindly and assist as needed.
Ancillary Services:
Perform admin/reporting duties related to ancillary services capture rate.
Window Displays:
Ensure window displays and brochures are relevant and presentable.
Agent Support:
Assist real estate agents with various requests and requirements, such as creating Marketing Service Packets, Listing Presentations, templated Flyers, and more.
Agent Training:
Facilitate agent onboarding and offboarding processes.
Train agents on apps and tools to focus on maximizing efficiency and resource utilization.
Listing Management:
Monitor office MLS listings, ensuring accurate alignment including status changes, listing details, photos and complete the tasks associated with each listing.
Monitor all active and pending listings to ensure the listing matches the MLS listing, update and coordinate as needed.
Marketing Material Management:
Order, print, invoice agents, bind marketing materials (Marketing Service Packets, Listing Presentations, Flyers etc.
) manage marketing inventory supplies weekly.
Interdepartmental Liaison:
Serve as a liaison between departments, fostering collaboration between sales associates and the corporate office.
Support agents and other team members throughout the company.
Confidentiality:
Safeguard electronic and physical copies of sensitive and confidential information.
Professionalism:
Perform all responsibilities with a high degree of accuracy, quality, and professionalism.
Event Promotion:
Support and promote local, company-wide, and office events.
Team Collaboration:
Attend and actively participate in office and company-wide meetings/events as needed.
Flexibility:
Be willing to assist other offices as required, maintaining a positive and welcoming demeanor.
Skills:
Experience in real estate, title and mortgage experience is preferred.
Strong customer service and troubleshooting skills.
Basic knowledge of Marketing and Design Proficient in MS Office.
Excellent oral and written communication skills Strong attention to detail Diligent work Ethic and positive team attitude High degree of resourcefulness, flexibility and adaptability.
Ability to manage and prioritize multiple tasks and projects.
Job Type:
Part-time Pay:
$25.
00 - $27.
00 per hour Schedule:
8 hour shift Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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